How CMMS Helps with Regulations and Compliance Audits


Regulatory and compliance audits are something that all organizations must deal with. This could be dealing with internal protocols or regulatory authorities from outside. Keeping up with changing standards and being prepared to verify compliance at a moment’s notice can be a difficult undertaking.

Using a CMMS to assist with the process of tracking standards, new codes, and updating assets at a moment’s notice can help maintenance professionals reduce the headache.

See how a CMMS solution may help facility managers automate and streamline maintenance management operations in order to pass compliance audits.

How to Pass Compliance Audits

Regulatory authorities believe that if something isn’t recorded, it didn’t happen. That’s why it’s important to have a trackable record of all accomplished maintenance chores and established rules to demonstrate that your facility complies with agency regulations.

A CMMS acts as an internal inspector, ensuring that your people and assets are protected while also complying with external laws. By scheduling safety-related tasks, a CMMS keeps track of all asset records and avoids your facility from obtaining large fines.

To ensure that protocols are followed correctly, a CMMS system can link OSHA rules and maintenance manuals to equipment records.

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Automating Preventive Maintenance with a CMMS

Preventive maintenance tasks are automated by CMMS software, which enhances asset uptime, performance, efficiency, and lifetime. Additionally, creating preventative maintenance jobs in a CMMS decreases the possibility of duplication on the same asset, resulting in increased labor hours and technician productivity.

The severity of corrective maintenance is reduced when preventative maintenance activities are created in a CMMS, resulting in fewer breakdowns and unexpected repairs. Workers are kept safer and more accountable for their work orders as a result of this.

A CMMS also enables facility managers and technicians to log service orders and keep track of asset history, allowing maintenance to pinpoint the root causes of equipment failure and anticipate future issues.

The 10 ways a CMMS helps maintenance teams keep organized and in compliance with external regulators are shown below.

  1. Maintain accurate health and safety information for your employees.
  2. Keeping track of operating procedures to prove their presence.
  3. Maintaining the safety and dependability of manufacturing equipment
  4. Ensure that all internal audits and testing are completed correctly and on schedule.
  5. The ability to extend the life of any asset
  6. Maintaining a log of important asset preventive maintenance
  7. Creating random reports for unforeseen audits
  8. Keeping a maintenance log for an audit trail
  9. Preserve employee training and documentation.
  10. Keeping track of workplace illnesses and injuries related to incidents

Regardless of whether a company is required to comply with external regulations, incorporating a preventive maintenance plan into your facilities is essential for effective maintenance management.

The ability to access any record, at any time, on any asset is invaluable information that keeps employees accountable for their work, lowers labor expenses, lowers total facility costs, and ensures asset longevity.

Looking for a CMMS solution that takes complying with compliance audits seriously? Try a 30 day free trial of CloudApper CMMS or request a demo today.

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