5 Benefits of Having Barcoding Technology in Facility Maintenance Software


Reduce data entry times and expensive errors while improving productivity by selecting a facilities management software with barcoding technology. CloudApper Facilities is one of the facility management software that provide this technology as an included feature to improve data input timeliness and accuracy..

Work orders, spare parts, assets, and purchase orders are all linked by barcodes. Barcode data collection systems typically include barcode labels, label printing equipment, and barcode reading equipment. The top five benefits of using barcoding technology with your maintenance software are listed below.

Provides greater mobility and flexibility

Maintainance technicians are typically required to locate equipment, collect information, and afterward record data. “Travel time” often removes from maintenance technicians actual time to perform maintenance. By enabling maintenance technicians to use their mobile devices to scan bar codes on parts and equipment right at the worksite, Smartphones and barcoding technology increase the maintenance software power dramatically.

Decreases data entry errors

According to the global supply chain standards organization GS1, skilled data entry operators make approximately one mistake every 300 keystrokes, whereas barcoding technology reduces errors to one per million keystrokes. When bar-coding technology reduces data entry errors and prevents the database from being corrupted with non-standard input, which may make statistical analysis more difficult by eliminating manual data entry.

Enables maintenance technicians to quickly inspect equipment and create work orders

Rather than wasting effort and time trying to verify and input the equipment number, maintenance technicians can easily scan the barcode on a piece of equipment quickly. In addition, maintenance technicians can scan the barcode on the equipment to create work orders while out in the field.

Improves productivity

By reducing data entry time, barcoding technology improves the productivity of a maintenance department. Maintenance technicians spend less time gathering and entering data and more time on preventive maintenance tasks, resulting in increased asset uptime at your facility. Thanks to the barcode.


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Provides a rapid return on investment

Facility maintenance software barcoding technology eliminates time-consuming data entry, records accurately all aspects of every transaction, and dramatically increases productivity. It, therefore, offers a quick return on investment (ROI).

Maintenance technicians are provided with CloudApper Facilities, a mobile app-based maintenance software system, with easy access to maintenance information anytime, everywhere. CloudApper Facilities App includes predefined barcode labels that can be scanned with any Android or iOS-based smartphone to reduce errors and minimize the amount of time required on data entry by maintenance technicians. For more information on barcoding technology for facility maintenance, contact CloudApper today or sign up for a free trial of our facilities management system.

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