4 Simple Cost Saving Ideas for Facility Management


It is no secret that consumers today are more oriented towards centralized systems and simplicity. This is why many facility managers have implemented tools that integrate their operations and services to ensure operational efficiency and to improve the quality of life for employees and tenants. In today’s article, we will be discussing four simple cost-saving ideas for facility management. 

Many studies have shown that good facility management is crucial in ensuring an organization’s productivity as well as the well-being of its employees. Proper facility management has grown in popularity due to the strong demand for continued price reductions, and improved energy management as well as the move towards smart and future-focused building.

There are many benefits to implementing a facility management software system like Facility Manager. Here are some cost-saving facility management ideas for organizations to consider.

Outsourcing Janitorial Services

This may seem out of the context, but outsourcing janitorial services can affect an organization’s operational costs and efficiency. If you are running an in-house janitorial service, the mistakes made by poorly trained or untrained personnel can be costly. They may inadvertently use the wrong chemical to remove a spot from carpeting and destroy the flooring in the process. They may not adhere to proper cleaning procedures which can lead to an unhealthy and dangerous environment. Not to mention that you are the one responsible for managing the team, ordering supplies, and paying for any maintenance.

You may have second thoughts about handing over the reins but, this is an area where well-trained professionals can help. Outsourcing your janitorial services can provide a higher level of efficiency, a healthier environment, and even cut down on your costs. This is because outsourcing means a lighter payroll. It also takes the acquiring of chemicals and supplies (and consumables) out of the picture. A good janitorial company will use the most productive way to ensure all needs are met. A great janitorial company will work alongside you and your tight budget to help you save money while ensuring a high-quality working environment.

Trim down your reaction time

The second cost-saving idea for facility management is one that many people overlook. Waiting on problems to pop up is often more costly than being better prepared. Failing to keep up with routine maintenance can eventually lead to unwanted costs and damage. Anyone who has ever had plumbing issues can comprehend this. For example, it is much easier to locate and fix a fragile and vulnerable pipe than to fix the damage when the pipe breaks open.

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Shifting from reactive to proactive management requires discipline and one that CloudApper’s Facility Manager app can help. Consider implementing the following if you are struggling to get the routine off the ground:

  • Regularly check to ensure that the plumbing near water sinks, toilets, and other water supplies is in good working condition.
  • Regularly check whether doors and windows are properly closing and sealing.
  • Check that locks are operating properly and with ease.
  • Drinking water fountains should be clean and free-flowing.
  • Check whether toilets and sinks are flushing and draining properly and on time.
  • See if air-filters require changing.

As you make the switch to more proactive methods, you can become more efficient and task-specific. However, it is not always easy to stay on top of all these activities. A facility management software, on the other hand, can help you to track, record, and update all the maintenance tasks that are due and that have been performed.

Being proactive with your maintenance and cleaning cycles can enhance your facility’s management cost-saving by eliminating the need for emergency maintenance or repairs in case equipment or a machine breaks down. Proactive maintenance also strengthens and extends the life cycle of assets like mechanical equipment, fixtures, carpets, or even furnishings. Overall it can exponentially decrease your costs and save you money from unnecessary expenditures.

Search for an expert

Inexperienced staff is one of the biggest problems in facility maintenance cost-saving. Not all maintenance staff are jack-of-all-trades. Maintenance staff tends to have certain areas of expertise, as well as some areas where they may have not been trained and are unable to sufficiently handle your maintenance requirements.

Deploying untrained and unskilled staff can have devastating results. Tasks may need to be done repetitively to get the job done, excessive amounts of time could be wasted on a project, or worse yet, a problem may require more expensive maintenance after a failed attempt at repair.

If you suspect a task or a project is beyond your team’s capability, consider hiring an expert. By hiring a highly skilled technician, your staff can also learn from a professional while saving time and money spent on getting it done correctly the first time. 

Rely on Facility Manager

You may be faced with budget constraints or pressure to reduce costs. Luckily, there is a solution that can help you reduce costs and save you money without losing your sanity. CloudApper’s Facility Manager is a powerful web and mobile-based application that ensures the simplification of your work facility, asset, and maintenance management in a very affordable manner. Facility Manager allows you to monitor all operations and reduce safety hazards through efficient inspection of all operations and ensure that you are always in compliance with all facility and safety regulations. 

There are numerous benefits to implementing a facility management software program. To learn more about the Facility Manager, please leave a comment below or contact us here.

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